Solutions · Reduce warehousing costs
Space, staff, stock and processing belong in the same calculation. We compare current costs with a suitable operating model. Whether outsourcing makes financial sense depends on your catalogue and volumes.
Include space, staff, systems and internal processing.
Calculate regular demand, peaks and special services using the same assumptions.
Consider one-off costs, retained tasks and ongoing costs together.
The most expensive line items in an in-house marketing warehouse are the invisible ones: floor space that stays occupied between two campaigns. Staff planned for peak load who wait during everyday operations. Discrepancies that only stocktaking brings to light. Four cost drivers show up in almost every calculation.
The infrastructure behind it sits in Kleve and today carries more than 2 million shipments a year. Four levers determine what a promotional-products warehouse costs in operation.
A fair comparison starts with costs you can actually avoid: which space, working hours and system costs would outsourcing remove? Compare those costs with storage, handling, shipping and one-time relocation and setup. Calculate a quiet month and a campaign month separately. If a lease or staffing remains unchanged, its full cost is not an immediate saving. This distinction lets you compare in-house operations, full outsourcing and a limited campaign operation.
No flat rate · itemised cost blocks
You see what you pay for — and what you don't need, you don't book.
Storage, handling, finishing and shipping are considered separately, so each cost block remains tied to the service behind it.
PROWERB has handled Vaillant's promotional-products order and warehouse logistics since 2007: standardized order call-offs from the warehouse, goods receipt and inventory management, dispatch including exception handling. Several thousand transactions across almost two decades of ongoing operations — the floor space, staff and systems for it sit in Kleve, not in-house.
Example without assumed prices: use actual volumes and quoted rates. Open the ROI calculator.
| Check | Quiet month | Campaign month |
|---|---|---|
| Stock | Average spaces × storage rate | Average plus confirmed extra space |
| Handling | Orders × line items × rate | Add campaign kits and packing steps |
| Retained internal cost | Remaining rent, coordination, systems | Same retained costs plus extra work |
| Transition | Record setup and transfer separately | Do not count as monthly savings |
There's no blanket threshold. The comparison is worth making as soon as dedicated floor space is rented, staff are planned, or an in-house stocktake is run for promotional products. With a range list and movement data, the calculation can be worked out in a single conversation.
Planning can use 200% of baseline capacity within 24 hours and 400% within 72 hours: double or fourfold (+300%). Item mix, goods and data availability, staffing and shifts determine achievable output; capacity and timing are agreed.
Yes. Inventory management books in real time in ERP and warehouse management, RFID-capable and gapless. The Operations Cockpit delivers live reports, inventory development and track & trace — around the clock, integrated into your own systems on request.
Yes. The warehouse maintains separate zones for high runners, slow movers, hand-carried and oversized goods, hazardous materials, glass and protective goods. Umbrella and glass shipping are part of daily business for beverage and FMCG customers.
Permanently stocked promotional items leave the warehouse the same day in over 95 percent of cases, with a service level above 99 percent. The same-day share is an operating metric for permanently stocked promotional items, not a promise for each order. Dispatch depends on available stock, complete and approved order data, the agreed cut-off and working days. We clarify the reporting period and applicable service level for your project.
Share assortment, occupied space and handling volumes. We compare ongoing storage and handling costs alongside the one-off transition. Larger takeovers use the seven phases under How we work.
