Budget or quota assignment — called Dotation in German — sets the allowance for a dealer, branch or market. Allocation distributes limited stock among those recipients. Together they define who may order how much before the first order is placed.
In dealer networks, the assignment logic decides budget discipline and fair distribution. Limited campaign items, new launches and free-of-charge quotas would otherwise be claimed on a first-come, first-served basis. Stored in the ordering portal, the system checks every order against dotation and remaining stock — headquarters keeps control, the dealer keeps self-service.
Example: ten locations share 1,000 campaign kits. An allowance of 80 kits per location reserves 800 kits, leaving 200 centrally. Allocation assigns these quantities. When one location orders 30 kits, its remaining allowance is 50. An additional allocation from the reserve requires the agreed approval.
Dotation and allocation never stand alone — they interlock with the portal, master data and order processing.
Without an assignment rule, the fastest wins, not the right one: limited campaign items, new launches and free-of-charge quotas would be claimed on a first-come, first-served basis. Dotation and allocation secure budget discipline and fair distribution in the dealer network.
The quotas are stored directly in the ordering portal. The system checks every incoming order against dotation and remaining stock — headquarters keeps control, the dealer keeps self-service.
Yes. Countries or regions can have their own ranges, recipient groups and allocation rules. Planning requires the market structure, quantities and responsible contacts. Shipping, language and required approvals are agreed for each market; a cross-border rule does not replace this operational review.
The assignment rule takes effect exactly where inventory, ordering and dispatch already run: with end-to-end order and dispatch workflows all the way into the warehouse. Behind it, the in-house ERP+WMS PROWERB CORE works with real-time bookings — dotations are system logic, not a spreadsheet attachment.
Clean master data is the basis of every assignment logic — creation, renaming and deactivation of articles must be maintained. Capture your starting point in the non-binding Needs Check in under 60 seconds; a dedicated contact then clarifies what is needed.
For larger fulfillment takeovers, we use the seven-phase method: from requirements and master data through system integration, testing and stock transfer to go-live and handover to ongoing operations. Around 14 weeks is a planning guide for that scope; data quality, interfaces and stock transfer determine the actual date. Smaller or purely digital assignments receive a suitable introduction plan.
