A VIP portal shows hosts their allocation and response status. Guests accept or decline an invitation and provide the required details. PROWERB coordinates the portal, data paths and support; operational ticket allocation and accreditation are agreed as separate tasks.
Read on →Since 1979 · over 1,000 campaigns a year · ISO 9001 & 14001 · EcoVadis Silver
Invitation management means: confirmations from three channels, guest names that change up to the day before, plus-ones, cancellations, replacements — and each individual case involves people who matter to the brand. In CC inboxes and shared spreadsheets this works, until it doesn't. A portal turns scattered correspondence into a process: every invitation, every response, every guest name in one place, with one status that everyone involved can rely on.
Example: the host sees which places are accepted and which details remain missing. The guest sees the invitation, responds with attendance and companion details and receives approved documents. A late name change is checked before the revised list goes to the organiser.
Review allocations, response status and missing details.
Respond, add details and access documents.
A VIP portal from Prowerb is not a software subscription but an operated service. The scope is configured per occasion — from a one-off invitation campaign to a year-round hospitality program.
The technology behind our VIP portals comes from in-house development at the Digital Hub Düsseldorf — built and in use for Bitburger, among others. It doesn't run in isolation: inventory, dispatch and bookings run through PROWERB Core, our own ERP and warehouse system. And because software alone doesn't answer queries, the operation is part of it: a dedicated team confirms acceptances, resolves changes and keeps the guest list reliable — in the background, under your brand. Prowerb does not appear.
Three examples from live operation:
VIP portals connect to the services that carry the occasion — from ticketing to dealer management.
Anything where invitations meet quotas: stadium hospitality, brand events, anniversaries, winner invitations from promotions. The portal is configured per occasion — one-off or year-round.
Prowerb. The portal carries your appearance, communication runs in your name. Operation, maintenance and query handling sit with us — you keep the status of every invitation in view at all times.
It stays purpose-bound to the occasion. Processing under GDPR, with an externally appointed data protection officer.
Yes. Dispatch runs from our own warehouse, with notification, shipment tracking and exception handling — the same logistics that also move promotional-products and promotion shipments.
That depends on quota logic, data integration and scope. The portal technology exists and is configured per customer — we clarify the concrete timeline in the briefing.
Guest count, date, quota logic — that's all it takes to get started. The briefing goes directly to the team that operates VIP portals.
