Season · Trade show & event
Event materials need a plan for delivery, use and return. PROWERB handles the agreed materials and logistics tasks; handovers to organisers and stand builders are defined in advance.
Compile equipment, consumables and quantities for the event.
Define receiving windows, labelling and responsible contacts.
Record and inspect reusable materials and make them available again.
The material comes from three trades, the stand builder has its own schedule, the agency its own lists — and no one keeps a reliable inventory. After the show, unsorted returns pile up, shrinkage only shows up once the next date is looming. Whoever improvises each season anew pays twice: once in the stress before the event, then in the stocktaking afterward. The alternative is a system that runs the complete cycle — from goods receipt to the target-actual reconciliation after the last teardown.
Atlas & Nexus · PROWERB systems
Atlas gives clients access to products, stock, campaigns and orders. Nexus supports operational processing. We agree the views and handovers needed for your project.
Event logistics at PROWERB is a dedicated operational pillar with an event warehouse, in-house assembly teams and system-supported reverse logistics. Small event or large format: delivery and returns run through the same inventory management, booked in real time.
For Coca-Cola, PROWERB runs event logistics and VIP ticketing as an ongoing operation — from the ticket request through allotment allocation and accreditation to dispatch and reminder management, plus parasol and glassware dispatch for retail and hospitality.
This is not a one-off project, but steady operations under time pressure. These peak figures refer to baseline output: 200% is double, 400% is fourfold (+300%). Achievable volume and lead time are agreed for the item mix, goods and data availability, staffing and shift plan.
Start with the time the stand must be ready. Work back through setup, the organizer’s confirmed delivery window, transport, picking and material inspection. Record hall, access, on-site contact, quantities per event and packing-list approval. Allow time between events for return transport, inspection and any repair; the same item cannot be reserved for both dates at once. If a return is expected late or approval is missing, the project lead decides before the next packing run on replacement, reduced scope or another transport option. The six steps below cover the material cycle.
Assortment, quantities and dates are recorded, the material goes into the event warehouse. From goods receipt on, every item is tracked in inventory.
For every trade show, every event, every location, we pick and kit specifically — ready to ship on the agreed date.
Our teams handle agreed assembly and dismantling of event materials. Stand construction trades, electrical connections, structural approvals and organiser services are scoped in advance; they are not automatically included. Dates, access and handover belong in the brief.
During the season, we replenish. We absorb order peaks via our flex-staff pool and shift extensions.
After the event, the same teams disassemble. The return to the warehouse runs system-supported — nothing disappears into third-party interim storage.
Returns are counted and inspected. Intact goods can be released again; damaged or incomplete material remains blocked until refurbishment, replacement or disposal is decided. Availability for the next event follows release.
For larger fulfillment takeovers, seven phases lead from master data and contracts through systems and stock transfer to go-live. Around 14 weeks is a possible planning framework, depending on assortment, data quality, interfaces, stock availability and approvals. Individual campaigns and digital projects receive their own project plan.
Our teams handle agreed assembly and dismantling of event materials. Stand construction trades, electrical connections, structural approvals and organiser services are scoped in advance; they are not automatically included. Dates, access and handover belong in the brief.
Returns are counted and inspected. Intact goods can be released again; damaged or incomplete material remains blocked until refurbishment, replacement or disposal is decided. Availability for the next event follows release.
Yes. We run ticket requests, allotment allocation, accreditation, confirmation, dispatch and reminder management as an ongoing process — documented at Coca-Cola.
Capacity grows with demand: via flex-staff pool and shift extensions, 200 percent of baseline capacity within 24 hours, 400 percent of baseline capacity within 72 hours. An additional campaign line is set up in under three hours.
Are timing, goods or execution starting to fail? Send the bottleneck and critical deadline straight into operational review.
Send us dates, material and trades — we'll respond with a concrete workflow for your season: storage, delivery, assembly, retrieval.
