Employees can see their remaining allowance.
For equipment and employee programmes, order value is not the only consideration. A person may be entitled to specific quantities or an allocated value. The shop should explain what is available and how the current selection affects it.
Equipment allowance
Separate example: safety gloves in the current equipment period.
- Assigned
- 6 pairs
- Already used
- 2 pairs
- Reserved
- 1 pair
- Still available
- 3 pairs
Selection has a clear limit
Available allowance follows assignment, usage and reservations. It is tracked in units rather than money.
3 pairs remain available for selection in this example.
With Agora, we connect allowances with ordering. Assigned, reserved and used amounts are considered together so the remaining allocation stays understandable.
How it works.
Assign the allowance
The intended user group receives the allocation defined for the programme. Quantity and value allowances are configured for the ordering model.
Choose the products
The buyer chooses from the authorised assortment. Each item must fit the allowance intended for the user.
Understand usage
The required cart quantity or value is compared with the available allowance. Amounts already held remain accounted for.
Handle a limit
If the allowance is insufficient, the buyer needs a clear explanation. An adjustment or agreed exception workflow provides the next step.
Remaining allowance reflects several movements.
Available, reserved and used are different states. An allowance held in a cart should not also appear as available. For your shop, we define when a selection is reserved, used or released again and how the buyer sees this status.
What we configure for your shop.
- Quantity or value
- Which equipment is allocated by quantity, and where is a value limit useful?
- User group
- Role, location or programme membership determine the intended assignment.
- Period
- Validity, renewal and any carry-over are explicitly agreed.
- Shared pools and exceptions
- If groups share an allowance or may request additional items, the relevant workflow is defined.
Frequently asked questions.
Does every allowance renew automatically?
The intended period and any renewal belong to programme configuration. This does not imply universal automatic renewal.
How do allowances and budgets differ?
An allowance describes a quantity or value allocated to a user or group. A purchasing budget concerns the financial framework of procurement. They may have different rules and responsibilities.
Fits your workflow.
How should your shop use this feature?
We develop Agora and use it to build your individual B2B shop. Let us discuss the workflow, configuration and integrations you need.
Discuss your shop project